Throughout the Toastmasters year, officers representing Clubs, Areas, Divisions and the District all work together to achieve many goals and milestones. To succeed in their elected or assigned role, each officer must develop a plan to help manage their time, set priorities, and accomplish their goals.

This calendar has been developed to help officers with their planning efforts. It shows, by month, the activities and events they should be addressing. Club members may also want to review the calendar for key events within their Club, Area, Division and the District.

Please send updates, changes and corrections to webmaster@d4tm.org.

July 2020
July 1-31 Club Officer training continues (Training Schedule)
July 1-31 Area Directors: Install Club Officers for all clubs
July 1 Toastmasters Year and Distinguished Club Program begin
July 1 Area Directors begin Club visits
July 15 District: Officers List, Signature form, District Calendar, Assignment of Clubs, and list of Clubs by Division and Area due at World Headquarters
July 18 District Officer Installation, Distinguished Club Recognition and IPDD Kitzzy Avilés Roast (online event).
July 11 District Executive Committee meeting
August 2020
August 1-31 Club Officer training continues. Ends on August 31 (see Training Schedule)
August 1 Smedley Award program begins
August 15 All Clubs: Start collecting dues (Submit Deadline: October 1)
August 22 Toastmasters Leadership Institute (conducted online)
August 24 - 29 Toastmasters International Convention (conducted online)
August 15 District Operating Committee meeting
August 31 End of Club Officer Training
District: End of Last Year's Audit due at World Headquarters
September 2020
September 1-30 All Clubs: Finish collecting dues (Submit Deadline: October 1)
September 12 District Executive Committee meeting
September  District Council Business Meeting (virtual online event)
Council made up of club presidents and vice presidents of education plus district executive committee (DEC) members.
Business includes adoption of annual budget and ratification of appointed officers.
September 30 Smedley Award program ends
September 30 District: Budget, District Success Plan, Officer Training Report due to Toastmasters International
October 2020
October 1 Club Presidents/Club Treasurers: Deadline to submit Semiannual Membership Reports and Dues to World Headquarters (Club Business login required)
October 1 District Director appoints District Leadership Committee (DLC) chair
October 3 District Operating Committee meeting
October 31 Area Directors: Deadline to submit Club Visit Report online
November 2020
November 1-30 Club Officer elections (clubs that elect semiannually)
November 1-30 Clubs: Submit Club Officer Lists to World Headquarters (Instructions)
November 1 Club Officer training begins (Training Schedule).
Note that training is for both semiannually and annually elected officers
November 1 District Leadership Committee (DLC) members are recommended by the DLC chair and approved by the District Director.
November 7 District Executive Committee meeting
November 14 Toastmasters Leadership Institute 
November 30 Previous Year’s District Financial records due at World Headquarters
November 30 Call for candidate declarations deadline
December 2020
December 1 Club Officer training continues (Training Schedule).
Note that training is for both semiannually and annually elected officers
December 5 District Operating Committee meeting
December 15 Deadline for district officer candidates to declare intent to run
December 31 Clubs that elect officers semiannually: Deadline to submit Club Officer Lists to World Headquarters (Instructions).
January 2021
January 1-31 Club Officer training continues (Training Schedule).
Note that training is for both semiannually and annually elected officers
January 1 Area Directors: Begin second round of club visits
January 1-31 Area Directors: Install Club Officers (clubs that elect semiannually)
January 4 District Executive Committee meeting
January TBD District: "Top 3" Officers Mid-Year Training
January 10 District: Financial Report for July-Nov due to World Headquarters
January TBD District Officers Mid-Year Training
January 9 District Executive Committee meeting
Mid-Year Review (should be at 50% of Goals)
Mid-Year Training for Division and Area Directors
February 2021
February 1-28 Club Officer training continues (Training Schedule).
All club officers attend twice a year, whether elected for 6 months or 1 year.
February 1 Talk-Up Toastmasters program begins
February 1-28 Club Contests - Speech Evaluation & International Speech (Contest Materials)
February 6 District Operating Committee meeting
Division Directors recommend realignment to District Executive Committee
February 10 District: Midyear Audit Report to World Headquarters
February 15 All Clubs: Begin collecting dues (Submit Deadline: April 1)
February 27 Toastmasters Leadership Institute
February 28 End of Club Officer Training
March 2021
March 1-31 All Clubs: Finish collecting dues (Submit Deadline: April 1)
March 1-31 Area Contests - Speech Evaluation & International Speech (Contest Schedule)
March 10 District: Financial Report for July-Jan due to World Headquarters
March 6 District Executive Committee meeting
District: Approval of recommendations for the alignment of clubs
Area Directors: Bring completed Club Visit Report
March 31 District: Officer Training Reports due to World Headquarters
March 31 Talk-Up Toastmasters program ends
April 2021
 April 1-30 Division Contests - Speech Evaluation & International Speech (Schedule)
April 1 Club Presidents/Club Treasurers: Deadline to submit Semiannual Membership Reports and Dues to World Headquarters (Club Business login required)
April 10 District Operating Committee meeting
April 20 District Leadership Committee (DLC) publishes district officer nominations on District website (four weeks before election). Floor candidates may declare their intent to run after the DLC results have been announced
April Club VP Membership: Deadline for Golden Quill, Platinum Presence, and Diamond Director entries to District Public Relations Manager.
May 2021
May 1-31 Club Officer Elections
May 1-31 All Clubs: Submit Club Officer Lists to World Headquarters (Club Business login required)
May 1 Beat the Clock Award program begins
May 10 District: Financial Report for July-Mar due to World Headquarters
May 13 District Conference, including the Speech Evaluation and International Speech Contests. 
May 16 Club Presidents & VPs Education: At the Conference, attend the District Council Meeting, which includes the vote on District alignment and the vote for District officers for 2021-2022. If unable to attend, then assign your vote to another member of your club by using the Proxy Form.
June 2021
June 1 Club Officer training begins (Training Schedule)
June 5 District Executive Committee
June TBD District: Incoming Division and Area Director 2021-2022 Training
June 30 Beat the Clock Award program ends
June 30 All Clubs: Deadline to submit Club Officer Lists to World Headquarters (Club Business login required)
June 30 Toastmasters Year and Distinguished Club Program end.