Listed below is a list of administrative tasks that will help your club operate efficiently and effectively. Some of these tasks are ongoing activities, while others occur on a calendar basis. The Club Officer Checklist tab provides a detailled month-by-month list for each of the club officers.
Note: A club officer can add and update basic club information such as new members,semi-annual dues, educational awards, club information, etc. online. See the Club Central page for information (only available to club officers; login required).
Calendar Activities
First Half of Toastmasters Year | |
---|---|
July-August | Attend Club Officer Training |
August | Start collecting dues from club members |
September |
Finish collecting dues from club members |
November-December | Attend Club Officer Training (continues through February) |
November | Hold club officer elections (if your club elects officers in six-month terms) |
December | Submit Club Officer Information to Toastmasters International before December 31 |
Second Half of Toastmasters Year | |
January-February | Attend Club Officer Training Invite your Area Director for a visit |
February | Hold internal Club Speech Evaluation and International Speech contest Notify your Area Director of the winners |
February | Start collecting dues from club members |
March | Attend Area Speech Evaluation and International Speech contest Send Semi-Annual Membership Report and member dues to Toastmasters International before April 1 |
April | Attend Division Speech Evaluation and International Speech contest Send entries for Diamond Director, Golden Quill and Platinum Presence awards to District Public Relations Officer. |
May | Hold club officer elections (all clubs) Attend District Conference • District Council Business Meeting • District officer elections • District Speech Evaluation and International Speech contest |
June | Attend Club Officer Training Submit club proxy for Annual Business Meeting held at the August International Convention Submit Club Officer Information to Toastmasters International before June 30 |
Ongoing Activities
Event | Required Task |
---|---|
New member joins club | Send Membership Application form and member dues to Toastmasters International |
Member completes legacy education requiremnt | Submit award to Toastmasters International |
Member completes Pathways Level | Verify completion through Base Camp Manager |
Club changes meeting location and/or time | Submit club Change information to Toastmasters International |