Listed below is a list of administrative tasks that will help your club operate efficiently and effectively. Some of these tasks are ongoing activities, while others occur on a calendar basis.  The Club Officer Checklist tab provides a detailled month-by-month list for each of the club officers.

Note: A club officer can add and update basic club information such as new members,semi-annual dues, educational awards, club information, etc. online. See the Club Central page for information (only available to club officers; login required).

Calendar Activities

First Half of Toastmasters Year
July-August Attend Club Officer Training
August Start collecting dues from club members
September

Finish collecting dues from club members
Attend District Council Business Meeting
Send Semi-Annual Membership Report and member dues to Toastmasters International before October 1

November-December Attend Club Officer Training (continues through February)
November Hold club officer elections
(if your club elects officers in six-month terms)
December Submit Club Officer Information to Toastmasters International before December 31
Second Half of Toastmasters Year
January-February Attend Club Officer Training
Invite your Area Director for a visit
February Hold internal Club Speech Evaluation and International Speech contest
Notify your Area Director of the winners
February Start collecting dues from club members
March Attend Area Speech Evaluation and International Speech contest
Send Semi-Annual Membership Report and member dues to Toastmasters International before April 1
April Attend Division Speech Evaluation and International Speech contest
Send entries for Diamond Director, Golden Quill and Platinum Presence awards to District Public Relations Officer.
May Hold club officer elections (all clubs)
Attend District Conference
 • District Council Business Meeting
 • District officer elections
 • District Speech Evaluation and International Speech contest
June Attend Club Officer Training
Submit club proxy for Annual Business Meeting held at the August International Convention
Submit Club Officer Information to Toastmasters International before June 30

 

Ongoing Activities

EventRequired Task
New member joins club Send Membership Application form and member dues to Toastmasters International
Member completes legacy education requiremnt  Submit award to Toastmasters International
Member completes Pathways Level Verify completion through Base Camp Manager
Club changes meeting location and/or time Submit club Change information to Toastmasters International