July Checklist |
All Officers |
- Attend district-sponsored club officer training if you did not attend in June. (Training Schedule)
- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review last year’s Distinguished Club Program (DCP) results for your club.
- Review the Product Guide and order educational materials.
- Establish the club’s goals for the current year’s Distinguished Club Program.
- Read your When You Are the... manual.
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President
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- If not done by predecessor, designate club's proxy-holder for Annual Business Meeting conducted during International Convention. (Proxy FAQ)
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VP Education
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- Meet with each member to discuss his or her educational goals and determine which award(s) he/she will achieve in the coming year.
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VP Membership
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- Report on the results of Beat the Clock! and annual membership programs at the club meeting and in club newsletter/website. (Results available on Membership Building Contests page.)
- Promote TI’s membership programs, including the Smedley Award (Aug 1 – Sept 30), during meetings and in club newsletter/website.
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VP Public Relations
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- Review and refresh any existing publicity kit for the media. If none exists, consider creating one.
- Begin to form a regular presence on at least one social networking site.
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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August Checklist |
All Officers
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- Attend district-sponsored club officer training if you did not attend in June or July. (Training Schedule)
- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
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VP Membership
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- Promote the Smedley Award membership campaign (Aug 1 – Sept 30) during meetings and in club newsletter/website.
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VP Public Relations
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Ensure that the club’s meeting location and time are listed correctly with World Headquarters.
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Treasurer
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- Begin collecting member dues to meet October 1 deadline for submission.
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President or VP Education
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- Cast club's votes at Annual Business Meeting conducted during International Convention or if not done yet, designate proxy-holder. (Proxy FAQ)
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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September Checklist |
All Officers
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- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
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President
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- Confirm that district submitted officer training reports to World Headquarters. (Check Club Performance Report for number of officers trained and Club Officer Training report for officers credited.)
- Attend and vote at District Council Business Meeting (online)
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VP Education
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- Attend and vote at District Council Business Meeting (online)
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VP Membership
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- Continue promoting the Smedley Award membership campaign (ends Sept 30) during meetings and in club newsletter/website.
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Treasurer
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- Complete collecting member dues and submit membership list with payment to Toastmasters International before October 1 deadline.
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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October Checklist |
All Officers
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- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
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President
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- Ensure your club’s dues renewal (membership list with payment) is at World Headquarters by October 1.
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VP Membership
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- Report on the results of the Smedley Award membership campaign during meetings and in club newsletter/website.
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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November Checklist |
All Officers
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- Attend district-sponsored club officer training. (Training Schedule) Note that officers annually and semiannually must attend for DCP credit.
- If your club elects semiannually, conduct club officer elections.
- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
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Secretary
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- If your club elects semiannually, submit new club officer list through the Club Business section of the Toastmasters International website before December 31 deadline (login required).
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President and VP Education
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- Attend District Council Meeting (online/virtual meeting).
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Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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December Checklist |
All Officers
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- Attend district-sponsored club officer training. (Training Schedule) Note that officers annually and semiannually must attend for DCP credit.
- If your club elects semiannually, current officers meet with incoming officers to help prepare them for their roles.
- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
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Secretary
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- If your club elects semiannually, submit new club officer list through the Club Business section of the Toastmasters International website before December 31 deadline (login required).
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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January Checklist |
All Officers
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- Attend district-sponsored club officer training if you did not attend in December. (Training Schedule)
- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review current year’s Distinguished Club Program (DCP) results for your club.
- Review the Product Guide and order educational materials.
- (New officers) Read your When You Are the... manual.
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VP Education
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- Meet with each member to discuss his or her educational goals and determine which award(s) he/she will achieve in the next six months.
- Plan and schedule club's Speech Evaluation and International Speech contests for February meeting.
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VP Membership
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- Promote TI’s membership programs, including Talk Up Toastmasters! (Feb 1 – Mar 31), during meetings and in club newsletter/website.
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VP Public Relations (newly elected)
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- Review and refresh any existing publicity kit for the media. If none exists, consider creating one.
- Begin to form a regular presence on at least one social networking site.
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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February Checklist |
All Officers
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- Attend district-sponsored club officer training if you did not attend in December or January (Training Schedule). Note that training ends in February.
- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
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VP Education
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- Conduct club's Speech Evaluation and International Speech contests.
- Send club contest winners names to Area Director as contestants in March area contest.
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VP Membership
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- Promote the Talk Up Toastmasters membership campaign (Feb 1 – Mar 31) during meetings and in club newsletter/website.
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VP Public Relations
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Ensure that the club’s meeting location and time are listed correctly with World Headquarters.
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Treasurer
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- Begin collecting member dues to meet April 1 deadline for submission.
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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March Checklist |
All Officers
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- Promote Area Speech Evaluation and International Speech Contest (contest schedule) and encourage all members to attend in support of club's contestants.
- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
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President
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VP Membership
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- Continue promoting the Talk Up Toastmasters! membership campaign (ends March 31) during meetings and in club newsletter/website.
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Treasurer
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- Complete collecting member dues and submit membership list with payment to Toastmasters International before April 1 deadline.
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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April Checklist |
All Officers
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- Promote Division Speech Evaluation and International Speech Contest (contest schedule) and encourage all members to attend in support of area's contestants.
- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP).
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President
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- Ensure your club’s dues renewal (membership list with payment) is at World Headquarters by April 1.
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VP Education
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- Review members' progress and ensure that all have received credit for completed educationals. Encourage those who are close to completion to set a June 30 goal.
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VP Membership
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- Report on the results of the Talk Up Toastmasters! membership campaign during meetings and in club newsletter/website.
- Begin promoting Beat the Clock membership campaign which runs from May 1st through June 30th.
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VP Public Relations
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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May Checklist |
All Officers
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VP Education
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- Review members' progress and ensure that all have received credit for completed educationals. Encourage those who are one or two speeches from completion to speak at a May or June meeting.
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VP Membership
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- Promote the Beat the Clock membership campaign (May 1 – Jun 30) during meetings and in club newsletter/website.
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Secretary
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- Submit new club officer list through the Club Business section of the Toastmasters International website before June 30 deadline (login required).
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President and VP Education
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- Attend District Council Meeting at Annual Conference. If unable to attend, assign vote to another club member using Proxy.
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through local division on Areas and Divisions page.)
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June Checklist |
All Officers
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- Attend district-sponsored club officer training. (Training Schedule)
- Current officers meet with incoming officers to help prepare them for their roles.
- Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
- Review the club’s goals for the current year Distinguished Club Program (DCP). Ensure that all educationals completions and new member applications have been credited with Toastmasters International.
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President
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- Invite Area Director to install newly elected officers.
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Secretary
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- Submit new club officer list through the Club Business section of the Toastmasters International website before June 30 deadline (login required).
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President, VP Education and VP Membership
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- Attend the area council meeting. (Area Director contact information available through the list on Areas and Divisions page.)
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