Throughout the Toastmasters year, officers representing Clubs, Areas, Divisions and the District all work together to achieve many goals and milestones. To succeed in their elected or assigned role, each officer must develop a plan to help manage their time, set priorities, and accomplish their goals.

This calendar has been developed to help officers with their planning efforts. It shows, by month, the activities and events they should be addressing. Club members may also want to review the calendar for key events within their Club, Area, Division and the District.

Please send updates, changes and corrections to webmaster@d4tm.org.

July 2016
July 1-31 Club Officer training continues (Training Schedule)
July 1-31 Area Directors: Install Club Officers for all clubs
July 1 Toastmasters Year and Distinguished Club Program begin
July 1 Area Directors begin Club visits
July 15 District: Officers List, Signature form, District Calendar, Assignment of Clubs, and list of Clubs by Division and Area due at World Headquarters
July 16 District Officer Installation, Distinguished Club Recognition and IPDD Kaherine Pratt's Roast at the Biltmore Hotel, 2151 Laurelwood Rd, Santa Clara 95054. (District 101 TLI conducted in the morning.)
July 23 District Executive Committee meeting
August 2016
August 1-31 Club Officer training continues. Ends on August 31 (see Training Schedule)
August 1-31 Club Contests - Evaluation and Humorous Speech (Contest Materials)
August 1 Smedley Award program begins
August 15 All Clubs: Start collecting dues (Submit Deadline: October 1)
August 17 – 20 Toastmasters International Convention in Washington, DC
August 27 District Operating Committee meeting
August 31 End of Club Officer Training
District: End of Last Year's Audit due at World Headquarters
September 2016
September 1-30 All Clubs: Finish collecting dues (Submit Deadline: October 1)
September 1-30 Area Contests - Evaluation and Humorous Speech (Contest Schedule)
September 17 District Executive Committee meeting
September 30 Smedley Award program ends
September 30 District: Budget, District Success Plan, Officer Training Report due to Toastmasters International
October 2016
October 1 Club Presidents/Club Treasurers: Deadline to submit Semiannual Membership Reports and Dues to World Headquarters (Club Business login required)
October 1-31 Division Contests - Evaluation and Humorous Speech (Contest Schedule)
October Fall Fourcaster published - Fall Conference and District Credential/Proxy
October 15 District Operating Committee meeting
October 31 Area Directors: Deadline to submit Club Visit Report online
October 31 Club VP Membership: Deadline for Golden Quill entries to Public Relations Officer
November 2016
November 1-30 Club Officer elections (clubs that elect semiannually)
November 1-30 Clubs: Submit Club Officer Lists to World Headquarters (Instructions)
November 12 District Fall Conference, District Evaluation and Humorous Speech Contest.
November 12 Club Presidents & VP Education: Attend District Council Meeting at Fall Conference. If unable to attend, assign vote to another club member using the Proxy Form.
November 30 Previous Year’s District Financial records due at World Headquarters
December 2016
December 1 Club Officer training begins (Training Schedule).
Note that training is for both semiannually and annually elected officers
December 3 District Operating Committee meeting
December Winter Fourcaster published – Publish a Call for Candidates for District Officers
December 31 Clubs that elect officers semiannually: Deadline to submit Club Officer Lists to World Headquarters (Instructions).
January 2017
January 1-31 Club Officer training continues (Training Schedule).
Note that training is for both semiannually and annually elected officers
January 1 Area Directors: Begin second round of club visits
January 1-31 Area Directors: Install Club Officers (clubs that elect semiannually)
January 1-31 District: Nominating Committee begins meeting
District: Alignment Committee begins meeting
January 7 District Executive Committee meeting
January TBD District: "Top 3" Officers Mid-Year Training
January 10 District: Financial Report for July-Nov due to World Headquarters
January TBD District Officers Mid-Year Training
January 9 District Executive Committee meeting
Mid-Year Review (should be at 50% of Goals)
Mid-Year Training for Division and Area Directors
February 2017
February 1-28 Club Officer training continues (Training Schedule).
All club officers attend twice a year, whether elected for 6 months or 1 year.
February 1 Talk-Up Toastmasters program begins
February 1-28 Club Contests - Table Topics & International Speech (Contest Materials)
February 18 District Operating Committee meeting
Division Directors recommend realignment to District Executive Committee
February 10 District: Midyear Audit Report to World Headquarters
February 15 All Clubs: Begin collecting dues (Submit Deadline: April 1)
February 28 End of Club Officer Training
March 2017
March 1-31 All Clubs: Finish collecting dues (Submit Deadline: April 1)
March 1-31 Area Contests - Table Topics & International Speech (Contest Schedule)
March 10 District: Financial Report for July-Jan due to World Headquarters
March 18 District Executive Committee meeting
District: Approval of recommendations for the alignment of clubs
Area Directors: Bring completed Club Visit Report
March Spring Fourcaster deadline -- Realignment is published in Fourcaster -- Spring Conference and District Credential/Proxy
March 31 District: Officer Training Reports due to World Headquarters
March 31 Talk-Up Toastmasters program ends
April 2017
April 1 Club Presidents/Club Treasurers: Deadline to submit Semiannual Membership Reports and Dues to World Headquarters (Club Business login required)
April 1-30 Division Contests - Table Topics & International Speech (Schedule)
April Fourcaster published
April 8 District Operating Committee meeting
April Club VP Membership: Deadline for Golden Quill, Platinum Presence, and Diamond Director entries to District Public Relations Officer.
May 2017
May 1-31 Club Officer Elections
May 1-31 All Clubs: Submit Club Officer Lists to World Headquarters (Club Business login required)
May 1 Beat the Clock Award program begins
May 10 District: Financial Report for July-Mar due to World Headquarters
May 20 District Spring Conference, including the Table Topics and International Speech Contests. 
May 20 Club Presidents & VPs Education: At the Spring Conference, attend the District Council Meeting, which includes the vote on District alignment and the vote for District officers for 2017-2018. If unable to attend, then assign your vote to another member of your club by using the Proxy Form.
June 2017
June 1 Club Officer training begins (Training Schedule)
June 10 District Executive Committee
June TBD District: Incoming Division and Area Director 2017-2018 Training
June 30 Beat the Clock Award program ends
June 30 All Clubs: Deadline to submit Club Officer Lists to World Headquarters (Club Business login required)
June 30 Toastmasters Year and Distinguished Club Program end.