Listed below is a list of administrative tasks that will help your club operate efficiently and effectively. Some of these tasks are ongoing activities, while others occur on a calendar basis.

Note: A club officer can add and update basic club information such as new members,semi-annual dues, educational awards, club information, etc. online. See the Club Central page for information (only available to club officers; login required).

Calendar Activities

First Half of Toastmasters Year
July-August Attend Club Officer Training
July-August Invite your Area Director for a visit
August Hold internal Club Evaluation and Humorous Speech contest

Notify your Area Director of the winner(s)

September 1 Start collecting dues from club members
September Attend Area Evaluation and Humorous Speech contest
October 1 Send Semi-Annual Membership Report and member dues to Toastmasters International before October 1
October Attend Division Evaluation and Humorous Speech contest
November Hold club officer elections
(if your club elects officers in six-month terms)
November Attend Fall District Conference
 • District Council Business Meeting
 • District Evaluation and Humorous Speech contest
December Attend Club Officer Training
December 31 Submit Club Officer Information to Toastmasters International before December 31
Second Half of Toastmasters Year
January-February Attend Club Officer Training
January-February Invite your Area Director for a visit
February Hold internal Club Table Topics and International Speech contest
Notify your Area Director of the winners
February 1 Start collecting dues from club members
March Attend Area Table Topics and International Speech contest
April 1 Send Semi-Annual Membership Report and member dues to Toastmasters International before April 1
April Attend Division Table Topics and International Speech contest
April Send entry for Golden Quill and Platinum Page award awards to District Public Relations Officer.
May Hold club officer elections (all clubs)
May Attend Spring District Conference
 • District Council Business Meeting
 • District officer elections
 • District Table Topics and International Speech contest
June Attend Club Officer Training
June Submit club proxy for Annual Business Meeting held at the August International Convention
June 30 Submit Club Officer Information to Toastmasters International before June 30

 

Ongoing Activities

EventRequired Task
New member joins club Send Membership Application form and member dues to Toastmasters International
Member completes CC requirements Submit Competent Communicator Award Application to Toastmasters International
Member completes AC requirements Submit Advanced Communicator Award Application to Toastmasters International
Member completes CL, AL or DTM requirements Submit Leadership/Distinguished Toastmaster Awards Application to Toastmasters International
Club changes meeting location and/or time Submit club Change information to Toastmasters International