Listed below is a checklist of administrative tasks that will help your club operate efficiently and effectively. Some of these tasks are ongoing activities, while others occur on a calendar basis.

Note: A club officer can add and update basic club information -- new members, semi-annual dues, educational awards, club information -- etc., online at http://www.toastmasters.org/, in the Club Business section.

Calendar Activities

First Half of Toastmasters Year
July-August	Attend Club Officer Training
July-August	Invite your Area Governor for a visit
August	Hold internal club Evaluation and Humorous Speech contest Notify your Area Governor of the winner(s)
September 1	Start collecting dues from club members
September	Attend area Evaluation and Humorous Speech contest
October 1	Send Semi-Annual Membership Report to Toastmasters International before October 1: Semi-Annual Membership Report form Confirmed member list Check
October	Attend division Evaluation and Humorous Speech contest
November	Hold club officer elections (if your club elects officers in six-month terms)
November	Attend Fall District Conference District council business meeting District Evaluation and Humorous Speech contest
December	Attend Club Officer Training
December 31	Send Club and Officer Information Form to Toastmasters International before December 31 Send a copy to District Governor
Second Half of Toastmasters Year
January-February	Attend Club Officer Training
January-February	Invite your Area Governor for a visit
February	Hold internal club Table Topics and International Speech contest Notify your Area Governor of the winner(s)
February 1	Start collecting dues from club members
March	Attend Area Table Topics and International Speech contest
April 1	Send Semi-Annual Membership Report to Toastmasters International before April 1: Semi-Annual Membership Report form Confirmed member list Check
April	Attend Division Table Topics and International Speech contest
April	Send entry for Golden Quill and Silver Scribe awards to District Bulletin Editor. Send entry for Platinum Page award to District Webmaster.
May 1	Send proxies to District Governor: Regional Conference proxy International Convention proxy
May	Hold club officer elections (all clubs)
May	Attend Spring District Conference District council business meeting District officer elections District Table Topics and International Speech contest
June	Attend Club Officer Training
June 30	Send Club and Officer Information Form to Toastmasters International before June 30 Send a copy to District Governor

Ongoing Activities

Event	Required Task
New member joins club	Send Membership Application form to Toastmasters International
Member completes CC requirements	Send Competent Toastmaster Award Application form to Toastmasters International
Member completes AC requirements	Send Advanced Toastmaster Award Application form to Toastmasters International
Member completes CL, AL, or DTM requirements	Send Leadership/Distinguished Toastmaster Awards Application form to Toastmasters International
Clubs changes meeting location and/or time	Send Club Name/Location Change Resolution Form to Toastmasters International

Related Resources:

Important Dates page on the Toastmasters International web site.
List of activities and dates related to communicating with TI headquarters.

Many of the forms and documents needed for these tasks are available for download from the Toastmasters Forms and Documents page on the Toastmasters International web site.