Club Administration
One of the most important activities for any club is
keeping a handle on all of the administrative details
required to ensure the smooth operation of your club.
Common duties include completing the basic paperwork,
tracking deadlines, communicating with other Toastmasters
groups, and building club membership. Performing these
duties in a timely fashion not only helps the Toastmasters
organization support its members, but it also provide
a strong sense of accomplishment to those helping fulfill
these duties.
While tracking these activities may not seem very "rewarding,"
learning how to manage administrative tasks is an important
part of developing your leadership skills. Please review
the brief descriptions below to better understand the
administrative tasks involved in running your club.
Basic Checklist
As a club officer, you will be asked to complete several
forms and reports for your club, for the district, and
for Toastmasters International. Keeping track of all
of these documents can sometimes seem a daunting task.
To help clarify these duties, the district has compiled
a basic checklist outlining the most important administrative
tasks required of club officers.
Important Dates
To function well as a team, each club should be aware
of several important dates in the Toastmasters year,
which runs from July 1 to June 30. Some dates are simply
guidelines, while other are deadlines for sending materials
to Toastmasters International. By using these dates
as a "framework," you will be much better
able to manage your club efficiently.
Club Communications
As with any orgranization, communicating with other
groups within that organization is an essential part
of ensuring smooth operation. This is no different for
Toastmasters clubs. Sending the proper information to
Toastmasters International and to the district leadership
helps keep your club up to date with all of the programs
and activities at your disposal.
Club Building
From time to time, just about any Toastmasters club
has a problem increasing its membership. There are a
number of resources and activities available to clubs
to help them attract new members.
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